Section 3: Student Regulations and Policies

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  1. Residency Status
    1. The following regulations govern the determination of residency status for admission and assessment of student tuition. For the purpose of these regulations an "adult" is considered to be a student 18 years of age or over; a "minor" student is a student under 18 years of age. The term "the State" means the State of Illinois except in the following instances: 1) for the purposes of assessing graduate-level student tuition, the Chancellors, with the agreement of the President, may take the term "the State" to include the Kentucky Counties of Ballard, Caldwell, Calloway, Carlisle, Crittenden, Fulton, Graves, Hickman, Livingston, Lyon, McCracken, Marshall, Trigg, and Union; 2) for purposes of assessing graduate-level student tuition, the Chancellors, with the agreement of the President, may take the term "the State" to include the State of Missouri. Neither exception may apply to the assessment of tuition at the School of Dental Medicine, the School of Law, or the School of Medicine. Upon recommendation by the President and approval by the Board, the Chancellors of Southern Illinois University Carbondale and Southern Illinois University Edwardsville may, in special situations, charge alternate tuition rates to categories of persons otherwise classified as nonresident students under this regulation. Except for those exceptions clearly indicated in these regulations, in all cases where records establish that the person does not meet the requirements for resident status as defined in these regulations the non-resident status shall be assigned (4/11/96, 3/13/03, 9/20/07, 11/14/13).
      1. Residency determination: Evidence for determination of residence status of each applicant for admission to the University shall be submitted to the Director of Admissions at the time of application for admission. A student may be reclassified at any time by the University upon the basis of additional or changed information. However, if the University has erroneously classified the student as a resident, the change in tuition shall be applicable beginning with the term following the reclassification; if the University has erroneously classified the student as a nonresident, the change in tuition shall be applicable to the term in which the reclassification occurs, provided the student has filed a written request for review in accordance with these regulations. If the University has classified a student as a resident based on false or falsified documents, the student may either be reclassified to nonresident status which shall be retroactive to the first term during which residency status was based on the false or falsified documents or be denied initial or continuing admission. (3/13/03)
      2. Adult student: An adult, to be considered a resident, must have been a bona fide resident of the State for a period of at least 6 consecutive months immediately preceding the beginning of any term for which the individual registers at the University, and must continue to maintain a bona fide residence in the State, except that an adult student whose parents (or one of them if only one parent is living or the parents are separated or divorced) have established and are maintaining a bona fide residence in the State and who resides with them (or the one residing in the State) or elsewhere in the State will be regarded as a resident student. (10/8/98, 3/13/03)
      3. Minor student: The residence of a minor shall be considered to be, and to change with and follow:
        1. that of the parents, if they are living together, or living parent, if one is dead; or
        2. if the parents are separated or divorced, that of the parent to whom the custody of the person has been awarded by court decree or order, or in the absence of a court decree or order, that of the parent with which the person has continuously resided for a period of at least 6 consecutive months immediately preceding registration at the University (10/8/98); or
        3. that of the adoptive parents, if the person has been legally adopted and, in the event the adoptive parents become divorced or separated, that of the adoptive parent whose residence would govern under the foregoing rules if that parent had been a natural parent; or
        4. that of the legally appointed guardian of the person; or
        5. that of the "natural" guardian, such as a grandparent, adult brother or adult sister, adult uncle or aunt, or other adult relative with whom the person has resided and by whom the student has been supported for a period of at least 6 consecutive months immediately preceding registration at the University for any term, if the person's parents are dead or have abandoned this person and if no legal guardian of the person has been appointed and qualified. (10/8/98, 3/13/03)
      4. Parent or guardian: No parent or legal or natural guardian will be considered a resident of the State unless this person. (3/13/03)
        1. maintains a bona fide and permanent place of abode within the State, and
        2. lives, except when temporarily absent from the State with no intention of changing the legal residence to some other State or country, within the State.
      5. Emancipated minor: If a minor has been emancipated, is completely self-supporting, and actually resides in the State, the minor shall be considered to be a resident even though the parents or guardian may reside outside the State. An emancipated minor who is completely self-supporting shall be considered to "actually reside in the State of Illinois" if a dwelling place has been maintained within the State uninterrupted for a period of at least 6 consecutive months immediately preceding term registration at the University. Marriage or active military service shall be regarded as effecting the emancipation of minors, whether male or female, for the purposes of this regulation. An emancipated minor whose parents (or one of them if only one parent is living or the parents are separated or divorced) have established and are maintaining a bona fide residence in the State and who resides with them (or the one residing in the State) or elsewhere in the State will be regarded as a resident student. (10/8/98, 3/13/03)
      6. Married student: A nonresident student, whether male or female, or a minor or adult, or a citizen or noncitizen of the United States, who is married to a resident of the State, may be classified as a resident so long as the individual continues to reside in the State; however, a spouse through which a student claims residency must demonstrate residency in compliance with the requirements applicable to students seeking resident status.
      7. Persons without United States citizenship: A person who is not a citizen of the United States of America who meets and complies with all of the other applicable requirements of these regulations may establish residence status unless the person holds a visa which on its face precludes an intent to reside in the United States.
      8. Armed Forces personnel: A person who is actively serving in one of the Armed Forces of the United States and who is stationed and present in the State in connection with that service and submits evidence of such service and station, shall be treated as a resident as long as the person remains stationed and present in Illinois. If the spouse or dependent children of such member of the Armed Forces also live in the State, similar treatment shall be granted to them. A person who is actively serving in one of the Armed Forces of the United States and who is stationed outside the State may be considered a resident only if the individual was a resident of the State at the time of entry into military service, except as otherwise specified by Board policy. A person who is separated from active military service will be considered a resident of Illinois immediately upon separation providing this person a) was a resident of the State at the time of enlistment in the military service, b) became treated as a resident while in the military, or c) has resided within the State for a period of 6 months after separation. (10/8/98)
      9. State and Federal Penitentiary: A person who is incarcerated in a State or Federal place of detention within the State of Illinois will be treated as a resident for tuition assessment purposes as long as this person remains in that place of detention. If bona fide residence is established in Illinois upon release from detention, the duration of residence shall be deemed to include the prior period of detention. (3/13/03)
      10. Minor children of parents transferred outside the United States: The minor children of persons who have resided in the State for at least 6 consecutive months immediately prior to a transfer by their employers to some location outside the United States shall be considered residents. However, this shall apply only when the minor children of such parents enroll in the University within 5 years from the time their parents are transferred by their employer to some location outside the United States. (10/8/98)
      11. Employees and dependents of University employees: Employees and the spouses and dependent children of all staff members (academic, administrative, nonacademic) on appointment with the University shall be considered as resident students for purposes of tuition assessment.  (09/12/13)
      12. Contractual Agreements: The Chancellors, with the approval of the President, may enter into agreements with other institutions in or out of state under the terms of which students at the other institutions are defined as residents of the State of Illinois.
      13. Definition of terminology: To the extent that the terms, "bona fide residence," "independent," "dependent," and "emancipation," are not defined in these regulations, definitions shall be determined by according due consideration to all of the facts pertinent and material to the question and to the applicable laws and court decisions of the State of Illinois. A bona fide residence is a domicile of an individual which is the true, fixed, and permanent home and place of habitation. It is the place to which, whenever absent, the individual has the intention of returning. Criteria to determine this intention include but are not limited to year-around residence, voter registration, place of filing tax returns (home state indicated on federal tax return for purposes of revenue sharing), property ownership, driver's license, car registration, vacations, and employment.
      14. Procedure for review of residency status or tuition assessment: A student who takes exception to the residency status assigned or tuition assessed shall pay the tuition assessed but may file a claim in writing to the appropriate official for a reconsideration of residency status and an adjustment of the tuition assessed. The written claim must be filed within 30 school days from the date of assessment of tuition or the date designated in the official SIUC or SIUE calendar as that upon which instruction begins for the academic period for which the tuition is payable, whichever is later, or the student loses all rights to a change of status and adjustment of the tuition assessed for the term in question. If the student is dissatisfied with the ruling in response to the written claim made within this period, the student may appeal the ruling to the Chancellor or his or her designee by filing with that official within 20 days of the notice of the ruling a written request. (3/13/03)

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  1. Housing Policies and Regulations
    1. Each Chancellor is hereby authorized to develop regulations for the campus dealing with student housing.
    2. Such regulations and any amendments thereto shall become effective when approved by the President.
    3. Such regulations shall prescribe the adherence to all applicable laws and regulations; shall provide for due consideration in housing facilities of health, safety, supervision, and creation of an environment conducive to academic achievement and personal growth; shall establish eligibility or requirements for assignment of housing and fair and equitable procedures for leasing of housing; and shall specify services related to provision of housing information and operation of housing facilities. (3/13/03)

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  1. Student Rights and Conduct Policy
    1. General: Students enrolled in public institutions of higher education are entitled to the same First Amendment freedoms of association, speech and assembly, and press that they hold as citizens. Free discourse lies at the heart of the University's purpose, and the University remains concerned that an atmosphere conducive to reasoned pursuits of intellectual objectives be maintained at all times. Responsible intellectual inquiry requires that there be a respect for individual persons and both public and private properties throughout the conduct of all forms of discourse. To this end, the following policy is adopted.
    2. Southern Illinois University at Carbondale and Southern Illinois University at Edwardsville
      1. Each Chancellor is hereby authorized to develop regulations for SIUC or SIUE dealing with student rights and conduct.
      2. Such regulations and any amendments thereto shall become effective when approved by the President.
      3. Such regulations shall provide specific recognition of basic student rights in the institutional context; shall for the protection of students clarify the distinction between institutional conduct standards and those established by civil and criminal statutes; shall specify non-acceptable activities for students aimed at preserving the welfare of the institutional community and the protection of its population and the sanctions which may be imposed in the name of the University for commission of such non-acceptable activities; shall provide for the bringing of complaints regarding activities, for procedures for assessing such complaints, and for due process in determining whether violations of any standards have occurred; and shall provide for an appeal procedure to be available to those who wish to challenge the judgment arrived at by such established procedures.
    3. Separation of Students: Separation of a student from the University for academic or nonacademic reasons is the responsibility of the Chief Officer of either Academic Affairs or Student Affairs or designee. Any nonacademic separation may be appealed to the appropriate entity as designated by campus policies. (3/13/03)

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  1. Student Legal Services
    1. Each Chancellor is hereby authorized to develop regulations for the University dealing with the provision of legal services to students by a students' attorney.
    2. The regulations and any amendments thereto shall become effective when approved by the President. (3/13/03)
    3. The regulations shall establish students' attorneys as employees at SIUC who act on behalf of student clients and not as a representative of the institution and as independent contractors at SIUE, not an employee of the institution, who act in an individual capacity, not as a representative of the institution, to provide legal services for fee paying students. (3/13/03)

      The regulations shall specify the functions of the student legal services activity and of the students' attorney, including a list of those specific types of legal services which the students' attorney may perform for the well-being of students and those limitations on legal service which must be observed because of other-than-student considerations; and shall provide for the establishment, membership, responsibilities and procedures of an advisory board for the student legal services program, including specific duties and areas of concern for the board to deal with. (3/13/03)

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  1. Publications, Broadcasting, and Media Advertising
    1. Student Publications Policy. The Board of Trustees is responsible, as legal publisher, for student-operated publications to which it provides funding for the express purpose of publishing. In furtherance of the Board's responsibilities for these publications, the following policy is enacted to clarify the lines of responsibility and the considerations within which student publications will operate.
      1. Each Chancellor is hereby authorized to develop regulations for SIUC or SIUE dealing with the operation of all student publications which are supported in whole or in part by institutional monies provided for the express purpose of publication.
      2. Such regulations and any amendment thereto shall become effective when approved by the President.
      3. Such regulations shall establish necessary management elements for the conduct of student publications, including specifying the line of authority and responsibility from the Chancellor to the staff of each publication; establishing the mode of funding and the procedures of budget approval; providing for the establishment of a publications staff organization, of fiscal authority responsibility, and of guidelines for the conduct of operations; in addition, such regulations shall provide for a faculty/staff advisor and for selection of competent principal editors and advisors; shall provide for the establishment of appropriate ethical and professional standards; and shall provide for procedures for accepting and acting on complaints against the publication and its staff. (3/13/03)
    2. Broadcasting Services Policy.
      1. General: All radio and television broadcasting facilities associated with Southern Illinois University operate under licenses issued by the Federal Communications Commission to the Board of Trustees of Southern Illinois University. The responsibility for fulfilling the requirements of those licenses thus ultimately falls upon the Board of Trustees, but the Chancellor of SIUC or SIUE and appropriate administrative officials and staff must inevitably share in that responsibility by virtue of their operational involvement with the facilities. For all broadcasting operations at the various locations, the following policy will establish a continuity of responsibility to the Board of Trustees but will seat the operational activities within the purview of the Chancellor and other officials.
      2. Southern Illinois University at Carbondale and Southern Illinois University at Edwardsville
        1. Each Chancellor is hereby authorized to develop regulations for the University dealing with the conduct of broadcast activity by institutionally affiliated facilities under Federal Communications Commission licenses.
        2. Such regulations and any amendments thereto shall become effective upon approval by the President.
        3. Such regulations shall provide for proper adherence to all applicable laws and for preparation and submission of all necessary reports, etc.; shall define the geographical service area and the audience of the broadcast facility; shall specify the educational and service objectives of the broadcast facility; shall characterize the unique educational and service contribution of the facility programming to its audiences; shall relate the facility and its programming to the institutional goals of service, teaching, and research; shall characterize the educational and service programming elements in the broadcast practices of the facility; shall provide for instructional programming as appropriate with the academic mission of SIUC or SIUE; and shall support the academic mission of the University by providing for training of students within the operational activities of the facility.
    3. Media Advertising Policy
      1. This policy provides a statement to govern the advertising activities of University-affiliated media within the institutions of Southern Illinois University, while at the same time insuring and protecting the rights of freedom of press and of academic freedom.
      2. University-affiliated media, receiving support through University funds, including those of officially recognized student organizations, may solicit and sell, and publish, broadcast or otherwise communicate commercial advertising on a more than an occasional basis, only in accordance with this policy.
      3. Any organization engaging in commercial advertising activity under this policy shall comply with the following conditions:
        1. In the case of student organizations or activities, the persons selling advertising must be currently enrolled students of SIUC or SIUE, who are members of the organization and under the guidance and supervision of a faculty or staff advisor.
        2. The advertising activity must be conducted in full compliance with relevant federal, state, and local laws and regulations. (3/13/03)
        3. Each organization shall operate in accordance with appropriate ethical codes in the interest of maintaining acceptable standards of fair play and social responsibility, for example, the Code of Ethics statement of Society of Professional Journalists, and the Code of the National Association of Broadcasters. (3/13/03)
        4. Each organization shall establish working papers to govern the advertising activity which must be submitted to the Chancellor or designee for approval. (3/13/03)
        5. Each organization must maintain fiscal responsibility and, as required by institutional regulations, have a faculty or staff member as fiscal officer.
        6. A report shall be filed at the end of each fiscal year with the appropriate Chancellor showing the source and amount of non-advertising funds or support devoted to the medium involved, the operating costs attributed to publication or broadcasting activities, and the gross revenue derived in the preceding year from advertising.
        7. Direct or indirect institutional support given such organizations or media for media purposes shall not, in any fiscal year, exceed the difference between earned media income and actual operating costs of the media (including reserves).
      4. The working papers of each organization engaging in commercial advertising under this policy shall include the following:
        1. identification of the faculty or staff advisor, fiscal officer, and where applicable, the student editor or station manager of the organization (to be submitted annually);
        2. a general statement of the types of advertising to be carried;
        3. assurance that the editor or manager and advisor are conversant with the prevailing laws of libel, obscenity, privacy, and any other laws, regulations, or ordinances affecting the publication or broadcast activity;
        4. a statement of orderly procedures for the filing and disposition of complaints concerning the advertising activity which specifies the appropriate SIUC or SIUE channels through which responses to such complaints may be administratively reviewed. Disposition of these complaints shall be maintained in writing and open to public scrutiny.
      5. Whenever a complaint is filed which provides substantial evidence that an institutionally-affiliated organization under this policy is competing unfairly in the advertising market with private media, or is being subsidized unfairly in an amount beyond that necessary to continue it, such complaint shall be reviewed by the Chancellor or designee for the purpose of determining (3/13/03):
        1. whether or not the institutionally-affiliated organization is competing fairly and equitably with private media of similar character in respect to charges, prices, and other rate considerations for advertising; and
        2. whether institutional funds, or direct or indirect institutional support, being provided such institutional organization should be adjusted in any way in view of income being generated by advertising activities, and in deference to paragraph c.7 above. Subject to meeting a standard of substantial fairness in rates charged for advertising, institutionally-affiliated media shall be permitted to continue advertising activities, although the Chancellor (or a designee), pursuant to such review, may require and effect such adjustments in direct or indirect institutional support to such media as may be necessary to assure that the "no-profit" guideline under paragraph c.7 above is maintained.

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  1. Student Constituencies and Recognized Student Organizations
    1. Each Chancellor is authorized to develop regulations for the campus dealing with student constituency bodies and recognized student organizations.
    2. Such regulations and any amendments thereto shall become effective when approved by the President.
    3. The regulations shall establish procedures by which the Chancellor grants recognition to student constituency bodies of SIUC or SIUE. The student constituency bodies shall be the official organization designated to represent students in matters pertaining to student welfare, student activities, student participation in campus affairs, student participation in institutional planning and administration, and student opinion. The student constituency bodies shall make recommendations in writing to the chief officer for student affairs concerning the distribution each fiscal year of student welfare and activity funds. Student constituency bodies shall be responsible for reviewing and recommending disposition of requests for recognition of student organizations.
    4. The regulations shall establish the procedures by which the Chancellor or that officer's designee identifies an organization as a recognized student organization. Recognized student organizations are authorized to represent student groups in their interactions with the student constituency bodies. Organized student groups must be recognized in order to receive allocations of funds generated by student welfare and activity fees recommended by the student constituency bodies.
    5. No student constituency body or recognized student organization shall be authorized unless it adheres to all appropriate federal or state laws concerning nondiscrimination and equal opportunity; membership shall be limited to students officially affiliated with the SIUC or SIUE and to spouses and dependents of such students.