Section 6: University Property and Physical Facilities

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  1. Real Property (Land)

    1. The Board of Trustees will approve matters relating to the acquisition and disposal of land.
    2. The Board of Trustees will approve changes in city boundaries when they encompass land where title or interest is vested in the Board of Trustees.
    3. The President shall promulgate University guidelines assuring that towers built on University land return fair compensation to the institution; be structurally safe; meet all governmental requirements; be designed to be aesthetically acceptable; and be located away from campus buildings, parking lots, walk and roadways, and other frequently used areas. The Board of Trustees will be held harmless for losses. At the end of the lease, the tower owner must remove the tower equipment and restore the land to its original condition.
    (3/13/03)

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  1. Physical Facilities

    1. Fixed Improvements

      1. Project Approval: The Board of Trustees shall consider for approval all projects for fixed improvements forwarded to it by the Architecture and Design Committee and all projects having an aggregate budget of $500,000 or more. For such projects, the selection and employment of each major design consultant, shall be in accordance with the Architectural, Engineering and Land Surveying Qualifications Based Section Act and with University guidelines promulgated by the President. Project plans and specifications and the details shall be reviewed by an architect retained on behalf of the Board. The Board shall receive the bids and award all contracts therefore. Fixed improvements as herein used includes but is not limited to the construction of buildings or other structures affixed to land, rehabilitation or remodeling, fixed equipment, and landscaping, whether done by University forces or by contract or by any combination thereof. (9/14/00, 3/13/03, 2/12/09)
      2. Superintendence of Construction: After any contract shall have been awarded for the construction of a new building, or for rehabilitation or remodeling projects, supervision of such construction or projects shall be the responsibility of the respective Chancellor as the agent of the Board.
      3. Projects in the interest of the Board: From time to time, fixed improvement projects to be located on property under the jurisdiction of the Board of Trustees will be accomplished by another governmental agency, a foundation, or group. After such project is recommended by the Architecture and Design Committee and approved by the Board of Trustees, the board will be informed of the subsequent bidding process and award of contracts. (9/14/00)
    2. Policy for Naming Physical Components of the University

      1. Southern Illinois University Policy

        1. The Board of Trustees reserves the right to name, or rename, all buildings, structures or facilities, or discrete wings or additions to structures, and all streets, drives, playfields, lakes, and other areas external to structures and belonging to the University and under the control of the Board of Trustees, either Southern Illinois University at Carbondale or Southern Illinois University at Edwardsville (10/10/96). The President of Southern Illinois University is authorized to name, or rename, interior facilities or areas of buildings and other structures belonging to the University and under the control of the Board of Trustees (10/10/96). Hereafter in this policy and in the policies for SIUC and SIUE, all of the above-mentioned physical components shall be referred to as physical components of the University. (10/10/96)
        2. The Chancellor of SIUC or SIUE shall make recommendations to the President who will make recommendations to the Board of Trustees regarding the naming of a physical component of the University.
        3. The selection of a name for a physical component of the University shall be governed by policies for Southern Illinois University at Carbondale and Southern Illinois University at Edwardsville as submitted to and approved by the President.
        4. The policies established by SIUC and SIUE shall include the following considerations:

          1. Physical components of the University may be named for living or deceased: notable members of the University faculty, staff, and student body; for distinguished former members of the Board; for donors of substantial funds; or for public persons of the state and nation, or of any country. (10/10/96)
          2. No more than one physical component shall be named for any one person at the University campuses, except for presidents and statesmen of the United States.
          3. When physical components of the University comprising permanent buildings and structures used for housing, instruction, research, or administrative purposes are given a proper name, an appropriate suffix noun excluding "Building" should be used. The noun "Building" will be used, with function names as a prefix, whenever a building is not named for a person. This policy for suffix nouns holds for all except special purpose physical components of the University, such as libraries, athletic buildings and structures or facilities, extracurricular activity buildings, physical service buildings and structures, over/underpasses, streets, drives, special purpose areas, and the like.
          4. The appropriate suffix noun for auditoria, theaters, lecture halls, lounges, art galleries, dining rooms, and other spaces contained within a permanent building that are suitable for honoring a person will be determined by the predominant intended use of the space.
    3. Architecture and Design Committee Procedures

      1. In accordance with the Bylaws of the Board, the Architecture and Design Committee will review all capital improvement projects which affect the function and appearance of a campus and all capital improvement projects which require Board approval and, when appropriate, will recommend action to the Board of Trustees.
      2. In preparation for Committee review, concerned campus officers will provide, through established channels to the President's Office, detailed information, for each project appropriate to the purpose of the review and the status of the project. The President's Office will forward the information together with any additional comment deemed necessary, for Committee review. (3/13/03)
      3. After initial review of the information, the Committee may, through the President's Office and established channels, ask campus officers for comment, presentations, discussions, etc., until Committee reaction can be formulated.
      4. Results of Committee review of a project may range from informal concurrence to formal recommendation presented by the Committee to the entire Board, depending upon the status of the project under examination.
      5. For the support and guidance of the Committee, each campus will develop a "Master Plan for Capital Improvements" emphasizing factors of campus function and appearance, such as project location, traffic flow, parking, building utilization, etc. Each "Master Plan" will be maintained by the respective campus to recognize Board actions and as the result of annual review and updating conducted by each institution. These "Plans" and their annual updates shall be recommended by the Chancellors to the President and shall be reviewed by the Architecture and Design Committee prior to presentation to the Board of Trustees for approval. (3/13/03)
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  1. Use of University Property

    1. Policies Governing the Use of University Property for Scheduled Events and Meetings

      1. Use of University premises is restricted to events and meetings sponsored by the following:

        1. Colleges, schools, departments, and functional units of SIUC and SIUE and any of these units in conjunction with professionally recognized educational organizations or bona fide non-University organizations;
        2. University-recognized student organizations;
        3. University-allied or affiliated organizations such as the Southern Illinois University Foundation and the Southern Illinois University Alumni Association;
        4. Non-student on-campus groups that require facilities unique to the campus;
        5. Non-University groups and organizations, with approval of the appropriate University Scheduling Officer, when the event or meeting is of educational, cultural, or social significance and constitutes a desirable contribution to general community welfare.
        6. In keeping with the traditional neutrality of state universities in political matters, Southern Illinois University provides the free use of certain physical facilities for purposes primarily political for any political party listed on the present state ballot. The free use of these facilities is allowed on each campus of the University for not more than one meeting for each division of the party (National, State, County) during any election campaign (primary or general). All meetings of this nature must be cleared through the elected county chair or other appointed party official. Meetings which are scheduled and paid for, such as a dinner meeting held at the University Center, are not included in the number of meetings allowed each political party. (3/13/03)
        7. The use of University premises and facilities shall be subject to every applicable federal and state law.
    2. Policies Governing the Use of University Property for Fund-Raising, Canvassing, Soliciting, Vending, and Allied Advertising

      1. Fund raisers, canvassers, solicitors, vendors, and agents are forbidden to pursue their occupations on any property owned or controlled by the University except on official University business or in accordance with policies to accept certain educational, cultural, and service activities. Proper notice of the policy shall be given.

        1. An admission fee may be charged or contributions solicited for events or meetings held on University premises only in accordance with University policies and regulations. Permission to charge admission fees or to solicit contributions may be granted to the following:

          1. Recognized student organizations, when the proceeds from approved and properly scheduled activities are deposited into the University Agency Fund of the organization concerned and are expended in accordance with established policies and regulations;
          2. Faculty and staff organizations recognized by the University, when the funds collected are for the purpose of defraying the expenses of the event or meeting, or are to be used for University scholarships, University projects, or University philanthropic programs;
          3. University-allied or affiliated organizations and non-University groups and organizations, when the funds collected are for the purpose of defraying the expenses of the event or meeting, or are to be used for University scholarships, University projects, or University philanthropic programs.
        2. No person shall conduct such activity without first having procured credentials for identification as the agent for an activity within one of the above exceptions, nor when an otherwise excepted activity disrupts or interferes with or might reasonably lead the responsible administrative officer to forecast substantial disruption of or material interference with the official operations of the University; the normal flow of vehicular and pedestrian traffic; conditions compatible with instruction, research, study, rehearsal, and practice; and health, sanitation, and safety of the University students, staff, and invitees. In addition, no such person shall in the course of such occupation purvey any material which contains, or publish about such material, statements which are willfully scurrilous or profane, demonstrably without factual foundation, malicious in law, or intentionally misleading or fraudulent, unless such statements are within the constitutional protection of the First Amendment or other legal privilege, nor shall any such person engage in any unlawful act in the course of such occupation.
        3. Campus procedures for implementation of this policy shall be developed by the Chancellors and approved by the President.
        4. The following guidelines shall serve as standards for classification as an acceptable educational, cultural, or service activity as expressed in paragraph a above in any such regulations and procedures.

          1. An educational or cultural activity may warrant such classification when it is an activity of or sponsored by a college, school, unit or department of the University including recognized student organizations and when the major aspect of the activity is the display or exhibition of goods, products, or materials for the educational or cultural benefit of persons enrolled, registered, invited, or otherwise formally involved in the activity.
          2. A service activity performed by an accredited representative of a bona fide organization which is of benefit to the education and welfare of members of the University community or its service areas, or both, may also warrant such classification. All charitable solicitations must conform to law and comply with the highest standards of disclosure of and accountability for funds received.
        5. The credentials of such persons may be revoked for cause on the following grounds:

          1. misrepresentation at the time of application;
          2. material alteration or loss of an organization characteristic essential to its continued compliance with a standard of classification under paragraph d above.
    3. Alcoholic Beverages Policy.
      Preamble. Southern Illinois University and its students, faculty, and staff are committed to promoting a safe, healthy learning community for all its members. Southern Illinois University strives to encourage legal, health enhancing behaviors, norms and practices regarding the use of alcohol. The responsibility for reaching these goals lies with each member of this academic community. This policy is intended to articulate and affirm community wide norms consistent with legal requirements for use of alcoholic beverages that minimize situations where alcohol use compromises positive living, learning and working experiences for each member of our community. The rationale for this policy includes a recognition that a significant portion of undergraduate students are under the legal age for use of alcohol and that serious health and safety risks are associated with the use of alcohol in the collegiate environment. The abuse of alcohol, regardless of the user's age, may pose a threat to health and interfere with one's ability to participate fully in academic activities. Alcohol abuse is associated with violent behavior towards others, short and long range medical, behavioral or social problems as well as negative effects on academic or work performance. It may lead to inappropriate risk taking which can result in injury or death. The abuse of alcohol interferes significantly with the mission of the University. In addition to affecting the health and safety of students, faculty and staff, it exacts tremendous costs in its interference with the goals of learning, and through crime, property damage, and personal injury and impairment. The abuse of alcohol can create serious problems for non-abusing members of the community through incidents of criminal victimization, harassment, impaired study time, and other secondhand effects. Students, faculty, and staff make up a community in which each individual should respect the rights, health, property, and participation of others within the community. A university- wide commitment to alcohol education is a necessary part of the effort to minimize such risks.

      1. General Policies

        1. The University shall develop policies and procedures designed to prevent alcohol abuse and its deleterious effects to the people of the University community, the University's reputation, and to the communities in which students live by:

          1. Educating members of the community about alcohol, health effects, safety hazards, and policies and sanctions used to implement these policies;
          2. Promoting and supporting institutional programs that foster health and wellness in academic and nonacademic settings. These programs will include a variety of health-related topics and risk reduction strategies.
          3. Intervening and providing assistance to those with problems while creating an atmosphere in which those problems are encouraged to seek help.
          4. Applying disciplinary sanctions that support prevention programs and emphasize the consequences of alcohol abuse.
        2. The use, including sale, delivery, possession, and consumption of alcoholic beverages in or on any property owned or controlled by Southern Illinois University is strictly prohibited, except as permitted by campus policy or Board Policy, including the Alcohol Management Policy.(12/8/16)
        3. Where permitted under this policy, the use of alcoholic beverages on University premises shall be considered a privilege and may be permitted only if consistent with applicable laws and regulations, and only when such use will not interfere with the decorum and academic environment of the University.
        4. All members of the University community and their guests are responsible for conducting themselves in accordance with applicable laws and the policies and regulations of the University governing the use of alcoholic beverages. All student and other groups or organizations using University facilities or premises shall be required to adhere to such laws and regulations.
        5. The University assumes no responsibility for any liability incurred as a result of an organization's or individual's violation of the policy or any applicable laws governing the use and consumption of alcoholic beverages. All student and other organizations while using University facilities or premises shall be required to abide by State laws and University policies governing alcoholic beverages; members of the organization are responsible for conducting themselves in accordance with the State laws and University policies.
        6. The Chancellors and the Dean and Provost of the SIU School of Medicine shall, subject to the approval of the President, develop, to the maximum extent possible, common procedures to implement this policy.
        (5/10/01), (3/24/16)
      2. Alcohol Management Policy.

        This Alcohol Management Policy implements Public Act 99-0795, which authorizes the Board to allow alcoholic liquor to be served or sold at facilities under the control of the Board if such service or sale is at events determined to be public events, and not student related activities.  All possession, service, sale, or consumption of alcoholic liquors at facilities under the control of the Board shall be in accordance with all applicable laws and regulations of the State of Illinois, this Policy, and any campus policies, regulations, and procedures adopted pursuant to this Policy.


        The Board of Trustees hereby authorizes the Chancellor of Southern Illinois University Carbondale, the Chancellor of Southern Illinois University Edwardsville, and the Dean and Provost of the School of Medicine to promulgate and/or amend policies, regulations, and/or procedures for their respective campuses to regulate the possession, service, sale, or consumption of alcoholic liquors at facilities under the control of the Board.  The written approval of the appropriate Chancellor or the Dean and Provost of the School of Medicine (or his/her respective designee(s)) must be obtained prior to serving or selling alcohol at facilities under the control of the Board.  Chancellors and the Dean and Provost of the School of Medicine (or his/her respective designee(s)) shall give consideration to the following factors and principles when determining whether an event is a public event, and not student related activity, which would allow the service or sale of alcoholic liquors:

        1. Whether the event is a student activity or student-related activity;
        2. Whether the physical setting of the event is conducive to control of liquor sales and distribution;
        3. The ability of the event operator to ensure that the sale or serving of alcoholic liquors and the demeanor of the participants are in accordance with State law, University policies, and applicable campus regulations and procedures;
        4. Of the anticipated attendees at the event, the relative proportion of individuals under the age of 21 to individuals age 21 or older;
        5. The ability of the venue operator to prevent the sale or distribution of alcoholic liquors to individuals under the age of 21;
        6. Whether the event prohibits participants from removing alcoholic beverages from the venue; and
        7. Whether the event prohibits participants from providing their own alcoholic liquors to the venue; and

        This Alcohol Management Policy shall be implemented throughout the University.  In the development or amendment of any policies, regulations, and/or procedures, the Chancellors and Dean and Provost of the School of Medicine shall specifically incorporate the above factors and principles into such policies, regulations, and procedures.  Campus policies, regulations, and procedures may include additional factors and principles for consideration in the decision making process that are consistent with, but not less stringent than, the factors and principles set forth in this Policy. The Chancellors and Dean and Provost of the School of Medicine (or his/her designee(s)) shall keep a record of all such events that are approved pursuant to this Policy, subject to records retention laws and policies.

         

        (*Attribution: Policies of this nature are governed by state law.  As such, policies at many institutions throughout Illinois can look similar to that adopted by Southern Illinois University.  This policy was developed in accordance with the Liquor Control Act of 1934 (235 ILCS 5/1-1 et seq.).  Additionally, policies from other universities were reviewed, including the University of Illinois and Northern Illinois University.)

        (12/8/16)
      1. Policy on Demonstrations

        1. General: The University is a community dedicated to intellectual development by the process of rational thought and to the freedom of expression of ideas and opinions. It is a community that not only tolerates dissent, it welcomes responsible dissent and discourse on the issues of our time. Southern Illinois University has historically stood in this tradition. Freedom is indivisible and recognition of this fact is paramount to the maintenance of the open University community. Freedom to protest by lawful means must and will be protected by all the authority available to the University. However, when actions of individuals or groups interfere with the legitimate rights of others and are directed at the disruption of the normal processes of University life they must and will be resisted. The democratic process is based on the principles of acceptance by both the majority and the minority of the rights of both -- freedom to dissent and freedom to pursue one's own purposes so long as they do not interfere with the rights of others. We are committed as a University to maintain these freedoms and will use all the means at the disposal of the University to do so. Acts which interfere with the rights of students, faculty, and staff to conduct their normal duties will be appropriately dealt with. Interference with the normal function and proper conduct of the University or with the legitimate rights of individuals forces the University to take appropriate disciplinary action including suspension and expulsion when University regulations are disregarded and to invoke legal action by civil authority when the laws of the state of Illinois are broken. The preservation of freedom of speech and the recognition of the right to peaceful demonstration as part of that freedom is possible only in an orderly environment in which individuals and the University are free from coercion and interference in the exercise of their rights or in carrying out their legitimate activities. The fundamental standards governing group and individual behavior to be enforced by the University prohibit activities that:

          1. disrupt the regular and orderly performance of authorized University functions;
          2. interfere with the safety, welfare, and the rights of members of the University community, University guests, and local citizens;
          3. are destructive of public or private property.
          In keeping with these basic provisions, the following specific authorizations are adopted:
        2. Southern Illinois University at Carbondale and Southern Illinois University at Edwardsville

          1. Each Chancellor shall develop regulations and procedures governing University involvement in protecting the basic freedoms of individuals and the basic responsibilities of the institution and in acting when those freedoms and responsibilities are threatened by the behavior of individuals or groups.
          2. Such regulations and procedures and amendments shall become effective when approved by the President. (3/13/03)
          3. Such regulations and procedures shall identify conduct which is specifically prohibited in the interest of protecting the rights or safety of individuals, the performance of the University mission, and the safety of property; shall specify the University authority who shall determine that disruptive behavior is occurring and who shall provide appropriate warning to the participants in such behavior; shall specify sanctions to be imposed for disruptive activities; shall specify an appropriate hearing process for determination of facts or appeals of alleged disruptive behavior; shall establish facilities for the gathering of groups who wish to exercise their rights in a visible manner, and shall provide procedures for the orderly use of such facilities; shall provide for maintaining the mission of the University in as full a manner as is possible in the face of any disruptive activities; and shall set forth the basic responsibilities of all University personnel -- students, faculty, and staff -- when disruptive behavior occurs.
      2. Motor Vehicle and Bicycle Regulatory Policies

        1. Motor Vehicle Regulatory Policies

          1. SIUC and SIUE Chancellors are hereby authorized to develop regulations for their campus dealing with the registration and use of motor vehicles on University property.
          2. Such regulations shall prescribe adherence to all applicable Federal, State, and local laws and regulations; shall provide authority for duly authorized security officers to enforce such regulations or to direct actions differing from such regulations; shall establish conditions and stipulations governing the use and operation of motor vehicles on University property which preserve the safety and protect the property of both individuals and the University; shall establish sanctions, including monetary use charges, to be imposed for violations of such regulations; shall provide a just and equitable process for those who wish to challenge any allegations of violation of the regulations; shall support the effective use of University facilities by establishing conditions and fees for registration of vehicles and for parking, and shall stipulate that such fees will be devoted to defraying the costs of vehicle registration, enforcement of regulations, and parking facilities; and in the same spirit shall authorize the establishment of short-term parking areas and assessment and collection of fees for use of such areas.
          (3/13/03)
        2. Bicycle Regulatory Policies
           
          1. SIUC and SIUE Chancellors are hereby authorized to develop regulations for the institution dealing with the registration and use of bicycles on University property.
          2. Such regulations shall prescribe scrupulous adherence to all applicable Federal, State, and local regulations; shall provide authority for duly authorized security officers to enforce such regulations or to direct actions differing from such regulations; shall establish conditions and stipulations governing the use and operation of motor vehicles on University property which preserve the safety and protect the property of both individuals and the University; shall establish sanctions, including monetary use charges, to be imposed for violations of such regulations; shall provide a just and equitable process for those who wish to challenge any allegations of violation of the regulations; shall support the effective use of University facilities by establishing conditions and fees for registration of vehicles and for parking, and shall stipulate that such fees will be devoted to defraying the costs of vehicle registration, enforcement of regulations, and parking facilities; and in the same spirit shall authorize the establishment of short-term parking areas and assessment and collection of fees for use of such areas.(3/13/03)
      3. Use of University Personal Property

        1. The Law: The Illinois Constitution provides that public funds, property or credit shall be used only for public purposes. Both the Illinois and U.S. Constitutions prohibit deprivation of property without due process of law. Application of tax money for other than public purposes has been held to deprive the taxpayer of property without due process of law. The University is a trustee under a duty to see that public property is applied only to public purposes and each employee is an agent of that trustee charged with the same duty as to all property within his or her control. In addition, the procedures for administering property are prescribed by the State Property Control Act. (3/13/03)
        2. Scope of these Guidelines: Use of public funds and credit and use of University land and buildings are separately regulated. These guidelines cover all other assets or items with an exchangeable value, whether tangible or intangible (such as a copyright). The short description of such assets or items is "personal property."
        3. Public Purposes: The public purposes to which Southern Illinois University can devote its funds or property are defined by its mission as set forth by the General Assembly plus activities necessarily implied or incidental to the performance of those objects. (3/13/03)
        4. Misuse of Personal Property: Misuse of University personal property consists of giving it to, permitting its use or consumption by, or using or consuming it for the benefit of any person, group or organization within or outside the University, except in pursuit of the public purposes of the University as defined above. It is also misuse to waste, abuse or neglect personal property to its damage, destruction, or impairment of function or useful life. It is not misuse of personal property to give or lend it to, or use or consume it for the benefit of a third party pursuant to a contractual agreement, executed by proper authority, wherein a full and fair consideration is to be received in exchange for its use and where the consideration is or may be used to advance the public purposes of the University.
        5. Regulations: Since the detailed application of these guidelines will vary with the internal organization within which they are applied, the Chancellors are hereby authorized to issue and enforce regulations for all units and personnel under their respective jurisdiction. Such Regulations shall become effective upon approval of the President. (3/13/03)