University Guidelines

Section 3.1 Financial Services: Budget - Operating Budget Decision Rules
Issued: May 2016
Replaces: October 2001 

Decision rules exist to facilitate better planning in the budget process, to assure that resources are used for approved purposes, to provide a process for significant budgetary changes to receive appropriate administrative approvals, and to ensure proper accountability for spending authority.

Budgetary adjustments that require administrative approval include 1) increases or decreases to the original budget and 2) transfers between personal service and line items other than salaries. The decision rules apply to individual budget changes as well as to cumulative changes.

Changes between and within Decision Centers that reach the following levels require additional approval(s):

For Budgets under $2.5 million:

  • Budget changes up to $50,000, must be approved in accordance with procedures developed by the Chancellors and Dean and      Provost of SIU School of Medicine;
  • Budget changes between $50,000 and $100,000, must have Presidential approval;
  • Budget changes over $100,000 must have approval of the Board of Trustees.

For Budgets over $2.5 million:

  • Budget changes up to 2% must be approved in accordance with procedures developed by the Chancellors and Dean and Provost of SIU School of Medicine;
  • Budget changes between 2% and 4% must have the President’s approval;
  • Budget changes over 4% must have approval of the Board of Trustees.

Decision Center
  Budget

Chancellor
  Approval

Presidential
  Approval

Board of Trustees
  Approval

Limits

Up to 2%

2% to 4%

Over 4%

Less than $2.5M

$0 to $50,000

$50,000 to $100,000

Over $100,000

$5.0M

$0 to $100,000

$100,001 to $200,000

Over $200,000

$10.M

$0 to $200,000

$200,001 to $400,000

Over $400,000

$15.0M

$0 to $300,000

$300,001 to $600,000

Over $600,000